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Job Description:
The Administrative Assistant provides overall support for Community Arts Partnerships (CAP) and Diversity & Intercultural Development offices; oversee daily operation of both offices and assists both Directors; make decisions about dissemination of information and communicate effectively with both external/internal constituencies; multi-task, maintain organization, plan for upcoming events and programs with particular attention to detail; value the role of the artist in society; and be willing to learn about opportunities for artists. The position reports directly to the Associate Dean of Student Development. Duties include: - Provide administrative support to the Associate Dean of Student Development as well as both the Director of Community Arts Partnerships and Assistant Dean for Diversity & Intercultural Development
- Maintain a high level of communication with MICA's student population, and foster relationships with the students who actively use both offices
- Act as a pleasant and helpful resource responding to phone calls, general e-mails, screening incoming mail and visits from students, alumni, staff, faculty and community members
- Maintain office files, office supplies, and equipment
- Prepare letters, memos, databases, reports, publicity, event mailings, and other office correspondences
- Coordinate and schedule event/room reservations for programs, meetings, and events & arrange logistics
- Maintain event detail and information for both offices' related activities on all necessary calendars and postings
- Maintain both office budgets on Excel and manage office purchasing
- Serve on Campus-wide and Division of Student Affairs committees as assigned
- Lead central special projects
- May supervise work-study students
- Perform other related duties as assigned
Requirements:
- 2 years experience in data entry, office management, administrative assistance, and/or project coordination
- Excellent interpersonal skills, organizational ability, strong verbal and written communication skills
- Enjoy working with college students
- Sensitive to and interested in the unique concerns of students
- Ability to work in a collaborative, arts-oriented academic environment, and believe in the value of art and creativity in the community
- A flexible approach to a busy workload and the capacity to multi-task and make decisions
- Ability to work with multiple people, independently, perform under pressure, and take initiative when necessary
- Proficiency in Outlook and MS Office package
- Successful Candidate will be required to complete a full background check
Valued but not required:
Additional Information:
Salary: $13.00 per hour, negotiable and commensurate with experience; includes extensive benefits package.
A review of applications will begin immediately; job announcement will remain open until position is filled.
AA/EOE
Application Instructions:
To be considered for this position, please apply online include a letter of interest with desired salary, current resume, and names, addresses and telephone numbers of 3 professional references. Should you experience any difficulty with, or have questions concerning the online application process please contact the Human Resources office at 410-225-2363.
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